QuickBooks Online vs QuickBooks Desktop

Small and medium-sized businesses have been using QuickBooks (QB) desktop software for decades. In 2001, QuickBooks launched a QuickBooks Desktop, which has gained considerable traffic in recent years. There are still many companies that are stuck in the desktop era of QuickBooks. Though it’s not a problem for a particular company. However, many companies do not understand the benefits of QuickBooks Online over desktops and how they can help their business.

For most companies in the world today, the move to QuickBooks Online (QBO) has the potential to become a game-changer. So, if you haven’t switched yet, it may be time. In this post, I’ll compare QuickBooks Online to the desktop to see if it makes sense to switch to QBO (probably so!).

As of 2013, Intuit has begun devoting 90% of its development resources to the development of QuickBooks Online, incorporating it into its current products (excellent design and robustness). Overcome the fact that QBO was bad at first. In fact, Intuit has, in many respects, said goodbye to outdated desktop products, phased them out, and moved to Cloud Windows Desktop. Over the years, QuickBooks Online becomes a cheaper product than the desktop.

QuickBooks Online vs QuickBooks desktop

QuickBooks Desktop:

Let’s take a look at what you get with the QuickBooks desktop.

  • Most of the functionality you get with the downloaded software is what you get. Some tools can be integrated with the desktop to add functionality, but with limited options, the integration is clunky and awkward to use. Many of the latest and greatest apps often don’t even bother with desktop integration. 
  • QuickBooks Desktop can only be used on downloaded computers or in environments where the software is hosted on a server. This severely limits easy access.

Access to the QuickBooks Desktop storage space is restricted. Therefore, the desktop version comes with detailed features for specific areas such as payroll, job costing, and inventory systems. It’s significant to have all these elements in one system, but as apps that solve the same problem continue to evolve, Intuit has halted developing these features. Desktop versions continue to lag as apps continue to be released that solve industry-specific problems and connect to online accounting solutions.

QuickBooks Online

QuickBooks Online was built to become a hub for connecting to other tools (apps). App makers create industry-specific accounting apps with the ability to connect to online accounting solutions such as QBO. Integrated into QBO, this app ecosystem creates an incredible accounting world of automation, efficiency, and modern solutions.

Prior to this ecosystem of accounting solutions, business owners or in-house accountants solved problems such as e-commerce sales tax. In most cases, this will cost the enterprise more time and money than existing solutions. In addition, apps that sync with online accounting solutions provide real-time, automated information.


If you need smooth functionality, easy access, and affordability, it’s time to act in the age of Quickbooks online accounting. By migrating to QBO (or a similar solution), many will be able to better understand their business in less time. And timely knowledge is power, driving important organizational management and strategic decisions.

You can adopt to the best quickbooks cloud hosting service with a intuit authorized provider such as Apps4rent who also has expertise in Microsoft Office 365 Migration, with some benefits for end-users. For example, you can enjoy the flexibility of automatic updates and data entry, remote access, multi-user access, and file sharing. It also has real-time collaboration and file-sharing capabilities.

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